Club ByLaws

The Republican Club of Sun City Georgetown, Texas

BYLAWS—Revised September 8, 2016

ARTICLE I—NAME AND ADDRESS

The name and address of this organization shall be: The Republican Club of Sun City, 1530 Sun City Blvd., Suite 120, PMB 227, Georgetown, Texas, 78633.

 

ARTICLE II-OBJECTIVES

The objectives of this organization shall be:

  1. To promote an informed electorate in Sun City through political education.
  2. To foster loyalty to the Republican Party and to promote its principles and candidates in all election including non-partisan elections.
  3. To work for the election of the Republican Party nominees.

 

ARTICLE III-POLICY

SECTION 1. CANDIDATE ENDORSEMENT

This organization shall not publicly endorse any candidate for public office in contested Republican Primaries. When more than one Republican is in a non-partisan race, the club shall not publicly endorse or work for any candidate in said race. The club shall not publicly endorse or work for a candidate of another party in any election.

SECTION 2. WORKING FOR A CANDIDATE

Except for the President, individual members of this organization may work for any candidate of their choice in contested Republican primaries, but not work in the name of the organization

SECTION 3. USING NAME OF ORGANIZATION

This organization and its officers shall not issue statements or pass resolutions on controversial issues in the name of the organization without first polling its members and obtaining a two-thirds voter approval of the total membership.

 

ARTICLE IV– MEMBERSHIP

SECTION 1. ELIGIBILITY

Any resident of Sun City, Georgetown, Texas who believes in the philosophy of the Republican Party and in the objectives of this organization shall be eligible for membership. Any non-resident of Sun City who believes in the philosophy of the Republican Party and in the objectives of this organization shall be eligible for associate membership.

SECTION 2. ACTIVE MEMBER

An Active Member is one who lives in Sun City and meets the eligibility requirement of this organization and pays the annual dues. He/she shall enjoy the full privileges of membership and must be a registered voter.

SECTION 3. ASSOCIATE MEMBER

An Associate Member is a non-resident of Sun City who pays the same dues as a Sun City member. He/she shall enjoy all privileges of membership except that he/she shall not have the right to vote or hold elective office of President, Treasurer or Secretary. Exception may be made excluding elected officials and candidates running for public office, for the remaining offices. An Associate Member who is from the Georgetown area serving on the Executive Committee shall have full Active Member status for the duration of their term.  No more than two Associate Members may serve at one time.

SECTION 4. NON-MEMBER

A resident or non-resident of Sun City who does not pay annual dues shall be considered a Non- Member. Non-Members may attend only a maximum of two [2] General membership meetings in any fiscal year at their own expense. However, Non-Members who are registered Republicans and actively campaigning in Republican Primaries, in general elections or in special elections may attend any General membership Meeting at their own expense.

 

ARTICLE V-OFFICERS AND EXECUTIVE BOARD

 SECTION 1. OFFICERS

The officers of this organization shall be President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Hospitality/Social Director, and Publicity Manager. These shall constitute the Executive Committee.

SECTION 2. DUTIES OF THE OFFICERS

  1. THE PRESIDENT SHALL: Preside at all meetings of the organization, Appoint chairman of all standing and special committees. Appoint a parliamentarian, serve as ex-officio member of all committees, and have general supervision of the work of the organization.
  2. THE 1st VICE PRESIDENT SHALL: perform the duties of the President in his/her absence, perform other duties as the President may designate or direct, and serve as program chair for the Club.
  3. THE 2nd VICE PRESIDENT/MEMBERSHIP SHALL:

Maintain member list, coordinate new member solicitation, and oversee Publishing of the Yearbook.

  1. THE SECRETARY SHALL: Maintain a record of the proceedings of the meetings of organization and the executive committee, prepare correspondence of the organization, have custody of all records pertinent thereto, and perform such additional duties as may be required of the office.
  2. THE TREASURER SHALL:
  • Receive and be custodian of all funds of the organization, pay all bills in a timely manner, maintain an account of all monies received and disbursed, give a financial report to the membership at each regular organization meeting, and submit the financial records on an annual basis for review by a person or persons, selected by the Executive Committee.
  • The person or persons, chosen by the Executive Committee, shall review the financial records before December 31.   The reviewer or reviewers shall submit a written report to the Executive Committee prior to the regular meeting in January.
  • All checks must have two signatures, that of the, Treasurer, President or Secretary.

6. THE SOCIAL HOSPITALITY DIRECTOR SHALL: For regular organization meetings arrange for a caterer to supply meals, appoint and oversee a wine serving subcommittee, arrange wine purchase and delivery, select and oversee a decorating subcommittee, and work with Community Association staff on arranging tables.

  1. THE PUBLICITY MANAGER SHALL:

Working closely with the Executive Committee, ensure that a consistent message on club activities and events is transmitted to membership and other interested parties. Coordinate activities with the newsletter editor, webmasters, program chair, and others who have club information to disseminate.

SECTION 3. EXECUTIVE COMMITTEE

The Executive Committee shall have the authority to transact any necessary business between membership meetings, and to make recommendations as to the policies of the organization, to advise the President, and to fill vacancies that occur between elections by a majority vote of the committee members present, with the exception of a vacancy in the Presidency, in which case the lst Vice President shall assume the office of President.

SECTION 4. TERM OF OFFICE The term of office for officers and chairmen shall be one year.

ARTICLE VI-MEETINGS

Section 1. ANNUAL MEETING

The annual meeting of the organization shall be held in November.

 

SECTION 2. REGULAR MEETINGS

The regular meetings shall be held monthly unless otherwise ordered by the Executive Committee, provided that there shall be no less than five meetings per year.

 

SECTION 3. SPECIAL MEETINGS

Special meetings shall be held at the call of the President or upon the request of thirty percent (30%) of the members. The purpose of the meeting shall be stated in the call and no other business shall be considered at the special meeting except that stated in the call.

 

SECTION 4. REGULAR MEETINGS EXEC. COMMITTEE

Regular meetings of the Executive Committee may be called by the President or by the request of the majority of the members of the Committee. The purpose of the meeting shall be stated in the call.

 

SECTION 5. SPECIAL MEETINGS EXEC. COMMITTEE

Special meetings of the Executive Committee may be called by the President or by the request of the majority of the members of the Committee. The purpose of the meeting must be stated in the call.

 

ARTICLE VII-DUES

SECTION 1. FISCAL YEAR The fiscal year of this organization shall be from January 1 through December 31. SECTION 2.

MEMBERSHIP DUES

The membership dues shall be determined by the Executive Committee. Dues are payable for the New Year beginning on January 1st and shall become delinquent by February 28th. The Executive Committee shall set the dues for the next fiscal year by November 1st.

ARTICLE VIII-NOMINATIONS AND ELECTIONS

SECTION 1. NOMINATING COMMITTEE

A nominating committee shall be appointed by the President by no later than September 1, and shall be no less than three (3) and no more than five (5) members. At least two (2) of the committee members shall be members of the Executive Committee. The Nominating Committee shall elect its Chairman from one of its own members and shall report one nominee for each office at the October meeting.

 

SECTION 2. ELECTIONS

Elections shall be held at the November meeting, and nominations from the floor shall be allowed. Prior consent of the nominee shall be obtained and written information on the nominee be furnished the President before the meeting. Where there is only one candidate for each office, election may be by voice vote. When there is more than one candidate for an office, election shall be by ballot. A plurality vote shall elect. There shall be no absentee or proxy voting.

 

SECTION 3. INSTALLATION Officers shall be installed at the November meeting following the election.

 

ARTICLE IX-COMMITTEES

SECTION 1. STANDING COMMITTEES The Standing Committees may include:

Campaign Activities and  Hospitality/Social.

 

SECTION 2. STANDING COMMITTEE DUTIES

Standing committees shall outline programs for action in their respective fields for consideration and adoption by the Executive Committee and shall carry out such other duties as may be prescribed by the Executive Committee.

 

SECTION 3. SPECIAL COMMITTEES INCLUSION

The Special Committees shall include Nominations, and other special committees as directed by the President.

 

SECTION 4. SPECIAL COMMITTEES DUTIES

The Special Committees shall outline programs in their respective fields for consideration and adoption by the Executive Committee. These committees shall be formed only for the duration of their service.

 

SECTION 5. All Committees

All committees shall report to the Club as directed by the President.

 

ARTICLE X-QUORUM

SECTION 1. QUORUM FOR CLUB MEETING

A quorum for a meeting of this organization shall be 25 percent of the active members.

 

SECTION 2. QUORUM FOR EXECUTIVE COMMITTEEA quorum for a meeting of the Executive Committee shall be a simple majority.

 

ARTICLE XI-PARLIAMENTARY AUTHORITY

Robert Rules of Order, Newly Revised, shall govern all proceedings except where inconsistent with the bylaws of this organization.

 

ARTICLE XII-AMENDMENTS

These bylaws may be amended by a two-thirds vote of the active members present and voting at any regular meeting of this organization or adjourned session thereof provided notice of the proposed amendments have been given in writing to all members at least thirty days prior to the meeting.